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When shipping goods across the US-Mexico border, documentation is everything. Missing or incorrect paperwork can lead to customs delays, penalties, and even cargo seizure. Whether you’re importing to Mexico or exporting to the US, these are the essential documents you need to ensure a smooth cross-border shipment.

1. Commercial Invoice

This document outlines the transaction between buyer and seller, including the value, quantity, and description of the goods. It must be accurate and align with the customs declaration to avoid red flags.

2. Packing List

The packing list details the contents of each package, including dimensions, weight, and packaging type. Customs officials use this to verify the physical shipment against documentation.

3. Bill of Lading (BOL)

The BOL is issued by the carrier and serves as proof of shipment. It outlines the terms of transport and identifies the consignor, consignee, and carrier. It’s mandatory for both land and maritime freight.

4. Pedimento (for Mexico)

The Pedimento is the official Mexican customs declaration that must be filed by a certified customs broker. It includes all import/export data, HS codes, tax information, and valuation details.

5. Entry Summary (for US)

Form CBP 7501 is the US equivalent to the Pedimento, required by US Customs and Border Protection (CBP) for all imports. It must match the invoice and BOL and be filed with CBP before or upon entry.

6. Certificate of Origin (If Required)

This document certifies the country of origin of the goods. It is essential if you’re claiming preferential treatment under trade agreements like USMCA.

7. DODA (Documento de Operación para Despacho Aduanero)

For goods entering Mexico, the DODA consolidates and validates customs data. It’s generated by the customs broker and must be presented with a QR code at checkpoints.

8. Additional Permits or Licenses

Certain goods—like food, electronics, chemicals, or pharmaceuticals—may require special import/export permits or regulatory agency documentation. Always verify requirements for your specific product type.

How Novic Logistics Helps

At Novic Logistics, we coordinate every aspect of your border documentation—from customs declarations to permits and transport coordination. We work closely with customs brokers and ensure your paperwork is 100% compliant to prevent delays and penalties.

Conclusion

Crossing the US-Mexico border with cargo involves more than just transportation—it requires meticulous documentation. By ensuring that all required documents are complete and accurate, you can keep your supply chain running smoothly. Let Novic Logistics guide your cross-border operations with expertise and care.

Need help with your documents? Contact us today for expert support in customs clearance and freight coordination.